Preparing your journey
For finance

Reconciliation that does not eat your month end.

Travel is rarely the biggest line in the budget, but it is often the most expensive to administer. Forty receipts, six vendors and a reimbursement queue.

Talk to usWhy Merair
One consolidated invoice Cost centre reporting Overspend caught early
Finance team reconciling invoices
Finance team reconciling invoicesMerair

Reconciliation that does not eat your month end.

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The problem

What usually goes wrong

The three complaints we hear most from people in this role.

Receipts instead of invoicesPersonal cards, forty claims and a month end spent matching them to trips that happened weeks ago.
Overspend found after the factBy the time an out-of-policy fare appears in a claim, the money is gone and the conversation is awkward.
No usable breakdownTotal travel spend is one number. Which team, which route, which cost centre takes a spreadsheet and an afternoon.
Invoices and financial reports
What changes

How this works for you

Specific, not aspirational.

One consolidated invoiceMonthly, itemised, against your account. Not a pile of personal expense claims.
Reporting in your formatSpend by department, cost centre, route and traveller, exported the way your auditor asked for it.
Overspend flagged before ticketingOut-of-policy fares stop at approval, so there is nothing to claw back later.
Clean audit trailEvery booking tied to an approver, a cost centre and an invoice line.
Questions

Things people ask us

If yours is not here, call and ask. We would rather answer now than have you find out later.

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Yes. We load your cost centres during setup and tag every booking against them from the first trip.

Excel and CSV as standard. For enterprise accounts we can set up a scheduled data feed into your accounting system.

Consolidated monthly invoicing with agreed payment terms. Terms are set when the account opens, not negotiated per trip.

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